Working With the Event Calendar

Event Calendar – Initial Setup Tasks

Before you begin to add any events to your site, you must first carry out two basic setup tasks. Those tasks are:

  1. Set up your list of event types
  2. The system allows you to identify different event types, and then allows users to filter the event calendars by event type. Many libraries use types such as “Adult, Teen, Children”. You must set up at least ONE event type.
    1. On your main content management dashboard, click the “Set Event Type Options” button in the center column, beneath the “Calendar Setup Tasks” heading
    2. Click the “Add New Event Type” button
    3. Type in the name of the new event, and click the “Save Changes” button
  3. Set up your list of possible event locations
  4. The system allows you to identify different locations within the library where events will be held, such as “Conference Room”, “Study Area”, etc. You must set up at least ONE event location. If you have only one, then simply enter “Library” as the location
    1. On your main content management dashboard , click the “Set Event Location Options” button
    2. Click the “Add New Event Location” button
    3. Type in the name of the available event location

Event Calendar – Entering New Events / Editing Existing Events

Once you’ve set up your possible event types and locations (see above), you’re ready to start entering events.

  1. From the main dashboard, click the “Add / Edit / Delete Events” button at the top of the center column.
  2. To add a new event, click the “Add New Event” button and complete the event entry form that appears. Note that the locations and event
  3. types that you entered upon initial setup (see above) will automatically appear as choices within the “Event Location” and “Event Type” dropdown boxes
  4. To edit or delete an existing event, after clicking “Add / Edit / Delete Events” button on the main dashboard, locate the event that needs to be edited or deleted, and click the appropriate button to the right of that event.
  5. To repeat an existing event, click the “Repeat Event” button, choose whether the event will repeat every week or bi-weekly, and then select the “End Date”. Click the Save Changes button, and your event will be repeated automatically.

Event Calendar – Displaying a calendar on your live website

Once you’ve taken care of the setup tasks referenced above, and have entered some new events into your events list, you’re ready to display one or more versions of your event calendar on your website.
NOTE: This is similar to adding a new page to the website menu – so you will need to have ‘admin’ rights in order to initially add a new calendar into your site menu

  1. Click on the “Manage Menu Bar and Associated Pages” link at the top right of the main content management dashboard.
  2. Click the “Edit Menu Bar” button
  3. Identify the top level menu category that will house the event calendar in its dropdown, and click the “Add or Edit Pages” button to the far right of that main category
  4. Click the blue “Add New Page” button
  5. Give the calendar page a name. This is what will appear within the dropdown menu. (i.e. Event Calendar, Children’s Calendar, Teen Events, etc)
  6. Under the Current Page Type, dropdown select “Event Calendar”.
  7. Next, navigate back to the main dashboard. In the left column choose to edit the calendar page that you just added by selecting it’s main menu category from the first dropdown box, and the specific calendar page name that you created from the second dropdown box.
  8. On the screen that appears, you can give the calendar a name that will appear immediately above the events themselves, if desired, and you can also determine how / if you want this version of the calendar to filter events. The list of available event types that you created upon initial setup will be listed in the “Event Type” dropdown box.
  9. Click to Save your changes. Now the event calendar will appear within your site menu, and will display the type of events that you selected. It will also display the ability for site visitors to change the event type filter.